VADA Volunteer and Volunteer Incentive Program

In 2022, 115 volunteers put in over 2200 hours to help hold Dressage at Lexington and Region 1 Championships with the VADA Fall Show, support all of the chapters, and allow countless horses and riders to come down centerline.  Thank you to all who participated, and especially those who volunteered!

2022 Volunteer Recap: Hours


This spreadsheet is the Volunteer Tracking.  If you see any issues, please contact Rachel Rice at VolunteerVADA@gmail.com before November 21, 2022.  If you have more than 1 day, your total is in green and you have earned Year End Award qualifications.  If you wish to give someone else your hours to qualify for the Year End Awards, please email that information to Rachel at VolunteerVADA@gmail.com.  For VADA VIP Program, 1.5 days is Bronze, 3 or more days is Silver, and more than 5 days is Gold.  If you have been a VIP Volunteer this year, you will receive instructions to order your VIP Gift when the shop is set up.

At the Great American Insurance Group/USDF Region 1 Championship and VADA Fall Competition, we honor two volunteers.  

The Cindy Aspen Award was given in honor of a volunteer who gave any time they were available to fill in, wherever needed.  This year that award goes to Garrett Escobar.  Garrett is support staff for his sister who rides, and helped us by running countless tests over the weekend, including dropping by to see if we needed anything, throughout.  Thank you.  

The Bill Boyd Award is given to a workhorse of a volunteer.  This year that award goes to BJ Lachner, who put in as many hours as any other person on the grounds, helping to set-up, take-down, and everything in between, including the late-night classes.  We truly appreciate your commitment to dressage and VADA.


VADA is keen on developing and maintaining volunteer relationships. The driving force behind a well-managed show is our volunteers. VADA relies on volunteers to run enjoyable, organized shows. The rewards of friendship and free education are just some of the ways you benefit when you volunteer. We’d love to have your help for a morning or afternoon shift (4-5 hours) but even if you can only donate an hour or two, we appreciate your help. Competitors, we can also work around your ride schedule. Whether you like to scribe, ring steward, run tests, work in the office, or do special projects, VADA provides many opportunities to volunteer! Not sure what role you would like to volunteer? Take a glance at the critical volunteer roles.


For ease of scheduling, volunteers serve either a morning or afternoon shift. Each shift will last approximately four to five hours. Morning volunteers should be morning people, willing to arrive early at 7:00 or 7:30 for shows to begin promptly at 8:00 am. For afternoon shifts, the volunteer should arrive 30 minutes before their shift and be prepared to stay until the end of the show day, usually 4:00 or 5:00 pm. We are delighted when a volunteer will work a full day or even two! There is a lot of preparation that goes on the days before a show. We can use help all day prior to the show date to set rings and put up signs, banners, and ring decorations.


A volunteer hospitality area is set up to keep the energy going throughout the day to show our appreciation. Volunteering doesn't go unrecognized by the show management! Plenty of surprises! Lunch and snacks throughout the day!


Read more about volunteer positions.

It takes a village to run a horse show and we can't do it without you.

Volunteer Incentive Program (VIP)

The VADA Volunteer Incentive Program (VIP) is intended to stimulate interest and recognize VADA member volunteerism at State hosted licensed shows and special events. As a reward for volunteering, members will earn a special VADA VIP gift. 

Horse Legs


1.5 Days, earn a Bronze level VADA VIP gift



More than 3 Days, earn a Silver or Bronze level VADA VIP gift

Image by Jacob Jolibois


More than 5 Days, earn a Gold or Silver or Bronze level VADA VIP gifts

Hours are cumulative within a given year, and will not carry over from one year to the next year. To earn VADA VIP recognition/award, you must volunteer at any of the following VADA (not chapter) events/activities listed below:

  • Dressage at Lexington (July), Lexington, VA. and/or GAIG's/VADA Fall Show (October), Lexington, VA.

  • Assist with the Annual Year-End Awards (i.e., committee, banquet)

  • Secure advertising or sponsorship for any of the above-licensed shows. One hour of volunteer time will be given for every $100 of advertising or sponsorship. Contact the VADA State Licensed Show Sponsorship Team.

  • Other volunteer activities as determined by the VADA State Board


The volunteer hour spreadsheet will be posted on this site by November 1st.  Any issues or questions should be submitted to VolunteerVADA@gmail.com BEFORE November 21st (ahead of Year End Awards).